Meetings can become a true waste of time. They actually are quite useless most of the time in today's corporations but they are constantly there an take a huge amount of our time.
A manager needs to keep the below in mind at all times:
1- Do not attend a meeting if you can deal with the matter in any other way and more productively.
2- When you attend a meeting ensure the existence of a structure in conduct of the meeting, it must include a brief introduction of the topic, the people present and what possibly is being targeted to be achieved.
3- Ensure you know what the meeting is about buy requesting a brief description from the organizer and always go to a meeting that has an agenda. Avoid meetings without an agenda completely.
4- Have your clear agenda and reason for attending the meeting. Make sure you know what you want to achieve.
5- Ensure action items, actionees and deadlines are recorded.
6- Avoid long meetings.
7- Avoid regular meetings.
8- Avoid meetings with too many participants. More than 3 or 4 people is usually too many.
Feel free to add to this list in the comments.
Meetings are not new, they have been around at least for as long as businesses have been around and they same essential problems have existed. And the productivity issues with regards to them never go irrelevant. I found the below book which is from at least over 20 years ago very useful. It proposes a structured way for conducting meetings that ensures a much better level of productivity by ensuring achievement of results and making better decisions in meetings.
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